Part-time EA/Business Administrator - Family Office/Investment

PartTimeJobs • Part Time • Kensington and Chelsea, Greater London, Greater London, United Kingdom • £30,000 - £35,000 / year • 3d ago

This is a great opportunity for a polished, experienced professional (from financial services sector) to work for our client, a long-established firm, supporting highly successful professionals in their modern, open plan office.

This is a very varied role, which will suit someone with a high EQ and discretion coupled with a flexible, muck-in and proactive approach

20 hours / 3 days a week in office

Key duties:

Support business administration and EA responsibilities for the founders and team. Invoice management – point person for payable invoices.
Maintain database of all invoices, work with outsourced accountants to ensure books and records are complete and accurate. Payments inputted to banking system for approval.
Diary management: organise meetings, conference calls and navigate schedule conflicts.
Assist with the annual audit process and board meeting administration.
Preparing monthly valuation spreadsheet in MS Excel to document investor statements received.
Manage outsourced IT providers to ensure quick resolution of any IT issues.
Support administrative processes of charitable trust including audit support and bookkeeping.
Office management tasks Occasional travel and real estate support along with ad-hoc event planning.
Management of the office space and point person for the landlord. Potential to learn and take on more operational tasks as suitable to the candidate

Skills required:

Proficient in Outlook and experienced in using Microsoft Office Suite.
Excellent organizational skills with a can-do attitude and the confidence to learn and take on new tasks.
Motivated to support the founders and team with a desire to assist wherever possible in the day to day running of the family office business

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