Are you an experienced PA seeking a part-time role within a successful, independent business? Our client, a well-established and thriving manufacturing company, is looking for a professional, highly organised, and adaptable individual to provide dedicated support to their Managing Director. This role is available on a temp-to-perm basis, with an immediate start required.
Job Title: Personal Assistant to Managing Director
Salary: £30,000 pro rata
Location: Westerham
Hours: Wednesday, Thursday & Friday (21 hours per week, flexibility required to cover holidays/sickness)
Type: Temp-to-Perm
What’s on Offer?
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The chance to join a reputable and rapidly expanding company in a niche market.
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A varied and rewarding role where your contribution will be integral to the success of the business.
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A supportive and dynamic working environment.
Key Responsibilities:
As the PA to the Managing Director, you will provide comprehensive business and personal administrative support, demonstrating initiative and professionalism. Your duties will include:
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Travel Coordination: Managing travel arrangements, including flights, hotels, transfers, restaurants, and meeting agendas.
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Email Management: Drafting, typing, sending emails, and organising correspondence.
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Meeting Preparation: Scheduling, preparing documents, organising files, and creating presentations.
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Call Handling: Managing incoming calls, taking messages, and filtering sales calls assertively.
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Event Management: Organising exhibitions, corporate events, and staff functions, including Christmas parties.
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Office Administration: Overseeing office operations, coordinating opening/closing procedures, and managing cleaners and maintenance staff.
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HR Administration: Maintaining training records, managing holiday notifications, and overseeing HR responsibilities.
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CRM Maintenance: Ensuring accurate and up-to-date records.
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Expense Handling: Processing and organising expenses.
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Reception and Staff Management: Supervising the Receptionist and Maintenance Supervisor.
The ideal candidate will have the following skills and attributes:
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Have significant experience as a 1:1 PA in a standalone role.
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Be proactive, self-motivated, and able to work independently with minimal supervision.
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Exhibit excellent organisational skills and a keen eye for detail.
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Time Management: Effectively prioritising tasks to meet tight deadlines without compromising quality.
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Adaptability: Remaining calm and resourceful in dynamic and fast-paced environments. Be flexible and adaptable to the needs of the role, including occasional additional hours.
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Problem-Solving: Quickly identifying and addressing issues to maintain workflow and productivity.
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Attention to Detail: Maintaining accuracy and thoroughness even when juggling multiple tasks.
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Decision-Making: Demonstrating sound judgment to make critical decisions under time constraints.
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Communication: Clearly and efficiently conveying information to colleagues and stakeholders during high-pressure situations.
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Resilience: Thriving in challenging circumstances and maintaining focus despite setbacks or interruptions.
If you thrive on providing exceptional support and are looking for a role where your efforts will make a tangible difference, we encourage you to apply!
For your information:
*Interested? Please send your CV in as a Word format only
**Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship)
***Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee.
Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore, only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies. YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation.
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