Job Title: Part-Time Accounts Assistant (Maternity Cover)
Location: Staples Corner, London
Hours: 15–20 hours per week, spread over 3 or 4 days
Start Date: January
About Us:
Balthorne Security Solutions is a trusted provider of cloud-based access control, CCTV, and security systems for commercial clients. We pride ourselves on delivering exceptional service and innovative solutions. We are seeking an experienced Accounts Assistant to join our team on a part-time basis for maternity cover.
Role Overview:
The Accounts Assistant will play a key role in ensuring our financial operations run smoothly. This is a hands-on role, suited for a well-organised, efficient, and experienced individual who is proficient in accounting software (especially QuickBooks) and Microsoft Excel.
Key Responsibilities:
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Email Management: Oversee and manage the accounts mailbox.
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Invoice and Receipt Processing: Process supplier invoices and receipts using our job management system (Simpro) and QuickBooks Online.
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Client Communication: Send client statements, issue copy invoices, manage credit notes, and follow up on outstanding payments.
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Expense and Payroll Support: Review and approve employee expenses and assist in calculating staff working hours for payroll.
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Supplier Payments: Prepare monthly payment schedules for supplier invoices.
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Tracker Maintenance: Update internal income and expense trackers regularly.
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Price Updates: Update product pricing based on supplier price lists.
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Bookkeeping Support: Collaborate with our bookkeeper to maintain accurate and up-to-date financial records.
Ideal Candidate:
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Previous experience in accounts administration.
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Proficiency with QuickBooks Online and Microsoft Excel.
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Strong organisational and time-management skills.
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Attention to detail and ability to meet deadlines.
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Effective communicator with a proactive and problem-solving mindset.
What We Offer:
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A flexible part-time schedule.
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A supportive and collaborative team environment.
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Opportunity to contribute to a dynamic and growing business.
We look forward to hearing from you